Effective Board Meetings

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Effective Board meetings can help companies succeed by bringing in expertise as well as encouraging collaboration and making decisions easier. However, organising effective meetings requires that Board members focus on efficient time management and a focused prospective, forward-looking perspective. Board members should also be aware that meeting length, design and rules affect their effectiveness.

Meetings that are long, chaotic, or confusing can waste time. This is usually due to a lack of preparation or insufficient support from the board portal executive team. Board members may not be aware of their role in the process and may be disinclined to participate in discussions that are not pertinent to the agenda. A board meeting that ends early could be perceived as a rubber stamping board that doesn’t question any decision made.

The agenda for board meetings should be a clear and concise agenda that is distributed prior to the date of the board’s meeting, detailing the purpose of each discussion as well as the main points to be addressed. The board chair should act as the facilitator of the meeting, leading the discussion to ensure all relevant issues are addressed within the time frame allotted.

A productive Board meeting usually results in a list of tasks and actions to complete prior to the next meeting. The process of preparing for the meeting can consist of reviewing materials in the meeting, researching topics, and formulating thoughtful questions or suggestions. The board should also foster an environment of accountability among its members by ensuring that they are following up on every action item and decision from previous meetings.