How to Share and Edit Your Data Safely
When handling hypersensitive information, it is essential to share your files in a secure manner. Ensure that you only share your data to those who need it. This will minimize the possibility that a significant amount of your data will fall into incorrect hands inside the event of a leak or breach. Also, make sure you use tools that stop unauthorised editing of files. There are applications that can encode files when you and a person are working on an Excel spreadsheet, for example it protects against accidental or malicious changes as well as ensures that numbers are precise.
Affixing a watermark on your files is an excellent idea. It adds an extra layer of security, and allows you to keep track of who accesses your files. You can also add an expiration date to download links, and also remove access after a specific time. This will prevent hackers, or employees without authorization, from keeping personal data for longer than what is required by company guidelines. Create a manual to guide your staff in how to delete a file several times.
It doesn’t matter if it’s research data, student information, or your carefully designed spreadsheets and documents the sensitive data stored on your devices is extremely valuable. A mistake could mean that sensitive data could be thrown out to anyone to snoop on, causing financial damage or loss to your reputation.
